Membership Renewal 2016-2017
Membership Renewal - As per Rule 1.16 members must renew membership on a form provided by the district association prior to the AGM. Required documents for submission and payment ($70.00) are identified on such form. A late fee of $100.00 will be charged to clubs that fail to renew membership prior to the AGM.
This is notice that SWRSA's AGM is to be held on Saturday, November 12th 2016.
Location: Heritage Room at The Inn of Waterloo & Conference Centre:
475 King St N, Waterloo, ON N2J 2Z5
Time: 9:00AM - Registration / 10:00AM to 2:00PM - Annual General Meeting
AGM Regrets - Clubs that will not be attending the AGM must provide SWRSA with regrets at least four days prior to the AGM. Regrets are to be identified on the Membership Renewal Form. Failure to attend the AGM without providing regrets via the membership renewal form will result in a $100.00 fee.
Active Member Delegate - Each active member must accredit one delegate in writing to SWRSA prior to or at AGM registration. On behalf of the active member only the delegate may cast votes and speak.
Member Proxy - As per Article 13-13.2.1 #5 a Member proxy from one active member to another member must be recorded at the District Office at least four days prior to any Annual General Meeting. A SWRSA Proxy Form must be used.
THe submission of amendments to SWRSA's By-Laws must follow Article 8 - 8.1.2 as follows:
8.1.2 All proposed amendments to the By-Laws shall be forwarded in writing to the District Association no later than thirty (30) days prior to the Annual General Meeting.
Please ensure any outstanding fees with SWRSA are paid prior to the AGM to ensure your participation as an active member. members in bad standing can have a delegate present but cannot partake in discussion or voting.